Student Records & Curricular Specialist II (Inst) – University of Wisconsin–Milwaukee – Milwaukee, WI

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$42,000 a year

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Full Job Description
Position Type Non-Teaching Academic Staff Appointment Type Fixed Renewable FLSA Status Exempt Percent 100% Posting Type Staff Introduction (Description of School/College/Dept/Program)
As Wisconsin’s only public urban research university, the University of Wisconsin-Milwaukee has established an international reputation for excellence in research, community engagement, teaching and entrepreneurship. Designated an R1 research institution, UWM educates more than 26,000 students annually and is an engine for innovation in southeastern Wisconsin. Founded over 60 years ago in the belief that Milwaukee would need a great public university to become a great city, UWM has a dual research and access mission aimed at serving the diverse needs of Wisconsin’s largest metropolitan area by furthering opportunities at all levels for students who may be financially or educationally disadvantaged. More than one-third of its students are the first in their families to attend college, and 30 percent are students of color. It is the largest educator of veterans in Wisconsin, with more than 1,000 enrolled each year under the federal G.I. Bill. The Princeton Review named UWM a 2018 Best Midwestern university based on overall academic excellence and student reviews. UWM is committed to the full inclusion of LGBT+ campus constituents. In 2018, Campus Pride Index named UWM as one of the Best of the Best Top 30 LGBTQ-friendly postsecondary institutions in the United States. UWM was the first university in the nation to implement an inclusive housing policy.

Diversity is a source of strength, creativity, and innovation for UW-Milwaukee. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

Job Summary

This position is responsible for maintaining the accuracy and timeliness of curricular and advisement data in the student information system and ancillary degree audit systems within the Academic Services area of the Registrar’s Office. Duties include requirement programming, assistance with data reporting, as well as testing of changes or upgrades to Oracle Campus Solutions advisement module and ancillary degree audit systems. This position serves as the primary contact and content area expert for the degree audit system and associated reporting. This position works collaboratively with other staff to identify new programs/plans or changes to existing curriculum and creates reports for new programs and enters changes to academic program’s requirements. This position is also responsible for entering exceptions to degree requirements as approved and submitted by school/college advising representatives. Additionally, the position will collaborate with other members of the Academic Services team to identify conflicts between technology, official academic requirements, individual student exceptions, practices of academic programs, the Academic Catalog, and Curriculum Information Management (CIM). Finally, this position will provide broad‐based support to projects and initiatives within the Registrar’s Office.

This position is eligible for fully remote or partial remote/hybrid work.

This position is in Salary Grade 18, with a minimum salary of $42,000/annually. Salary will be determined by the finalist’s experience, education, training, internal/external pay equity, and other factors. The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community and contributes towards the cost of several benefit plans. Employees also receive a vacation package at 176 hours during first year, sick leave (with no expiration), personal holiday (36 hrs each year), and paid legal holidays.

Minimum Qualifications

Qualified applicants must have:
  • Bachelor’s degree or commensurate combination of training and experience as a professional in a business setting
  • Demonstrated ability to engage positively and in collaboration with others in a productive, forward-thinking manner, and to communicate effectively, courteously and tactfully

Preferred Qualifications

Preference for applicants who have:
  • Demonstrated administrative experience with Oracle PeopleSoft or another similar integrated data management system
  • Prior administrative experience with processes and procedures related to degree progress, curricular management, and/or academic advisement in a higher education environment
  • Demonstrated ability to learn and apply policies and procedures
  • Experience in investigating, troubleshooting, and researching both software and practical issues
  • Prior customer service‐related experience or demonstrated ability to provide customer service
  • Demonstrated ability to manage and prioritize multiple tasks in a fast‐paced work environment

Application Instructions

Interested applicants are required to apply online and provide the following:
  • Cover letter addressing your education/experience as they apply to all minimum and preferred qualifications
  • Resume
  • Document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she/they meet any of the qualifications, he/she/they will be evaluated as not meeting such qualifications.

UWM will not consider paper, emailed or faxed applications. All application materials will be further evaluated as evidence of excellent written communication skills. Candidate(s) selected for hire will be required to submit official college transcripts.

Application Deadline 07/31/2022

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