Digital Asset Management Administrator – Eames Institute – San Francisco, CA

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401(k) 6% Match
401(k) matching
Dental insurance
Health insurance
Parental leave

At the Eames Institute, we aim to equip everyone with the lessons of Ray and Charles Eames, so that anyone can use design to solve problems.

We are seeking a Digital Asset Management (DAM) Administrator to join our Collections team and bring a passion in managing digital content to reach a global audience. The Eames Collection is the most comprehensive and unique collection of Eames designs and related ephemera in the world. The Assistant Manager, Digital Assets will provide expertise and management in installation, governance, maintenance, and support of digital asset management for the Eames Collection.

As DAM Administrator, you will work closely with the Collections department to ensure an integrated and coordinated approach to processing, preserving, discovering, and delivering digital content. Your ideas and contribution will directly impact the ability of the Eames Institute to share the lessons of Ray and Charles through a digitized Collection, ongoing online exhibits, and other virtual programs and experiences.

Are you a curious problem solver? Do you love to learn continuously? Do you take your play as seriously as you take your work? If so, we want to hear from you.

As the DAM Administrator, you will:

Develop & Implement Processes

  • Lead an initial exploration to identify if Eames Institute has the ideal platform for digital asset management to serve its mission and vision; engage relevant stakeholders in the process and provide findings to support decision-making related to current and/or new technologies.
  • Create and enforce naming taxonomies and metadata schemes, tagging files with relevant and accurate metadata that is robust, scalable, and user friendly; enforcing asset file standards; and ensuring application documentation is up-to-date.
  • Enforce digitization and photography standards for Collections objects and archival materials, which may involve some digitization of smaller, flat items.
  • Collaborate with the Collections team on configuration and customization of the TMS Collections server application and other software for image handling and metadata application.

Manage Digital Assets

  • Receive and facilitate the integration of digital assets directly from the Collections Team and manage those assets by adhering to and maintaining digital naming conventions, file management, metadata, and quality control.
  • Provide quality control for all metadata to assure accuracy and consistency across the institution. This includes the developing and managing of metadata tools, controlled vocabularies and other metadata standardization solutions
  • Oversee copyright clearance, including requesting and managing external image permissions and managing internal usage restrictions, image permissions, timing, distribution, and fair use

Strengthen Application of Technology

  • Facilitate the integration of digital media assets into the TMS Collections database from the Collections Team and/or alternative implemented technologies
  • Collaborate with staff members across the institution to improve access to digital assets for daily use, special projects, and initiatives
  • In coordination with the Collections and Communications teams, improve and expand the distribution of and access to still image, video, and other digital assets for staff and external clients

Organization & Culture:

  • Participate in and add to our culture of curiosity and learning
  • Contribute knowledge and resources to the organization as a whole
  • Lead training and education for staff, elevating organization-wide knowledge on how to interact with our DAM technologies
  • Bring your ideas and inspiration to the team for how we can invite a global audience into our world of curious wonder through every digital experience

Who you might be:

You may have…

  • Bachelor’s degree in Information Science / Technology or 3-5 years of relevant experience focused on digital assets in museum or cultural collections
  • Experience with database management and data delivery specifications, workflows via web and API, metadata, and taxonomy principles
  • Knowledge of preserving physical assets for digital record keeping, disaster recovery, and public usage (marketing, media, exhibits)
  • Superior verbal and written communication skills, experience educating non-technical stakeholders and working across multiple teams

You are someone who…

  • Thrives at project managing, staying organized and methodical at execution, and engaging relevant individuals all the way
  • Manages priorities effectively, with an ability to be flexible, adaptive, and solutions-oriented
  • Excels at at meticulously maintaining information, able to uphold agreed processes and also think analytically about where and how to improve how things are done
  • Takes initiative and creatively manages tasks both independent and collaboratively as part of a team

What you can expect:

  • Generous benefits package, including medical, dental, vision, 6% 401k match, commuting benefits, and parental leave
  • Wellness benefit of $600 per year to spend on anything that contributes to your mental and physical wellness
  • Professional development benefit up to $600 per year to support your continued learning and career development
  • Unlimited vacation policy in addition to thirteen paid holidays and end-of-year holiday closure
  • Sabbatical leave after five years of employment

Employment Opportunity:

Our organization strives to create a diverse and inclusive environment for individuals who reflect a broad spectrum of identities, including but not limited to gender, racial, ethnic, and social-economic dimensions. We aim to maintain and develop a working environment where individuals are welcomed to express their affiliations, advocacy, associations, and appearance freely. We believe that inclusion of diverse perspectives is essential to achieving our long-term vision and mission. We strongly encourage women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans in occupations or positions where they are underrepresented to apply. If you are a member of one of the equity groups, and you would like to self-identify, you are encouraged to do so in your cover letter or elsewhere in your application. This is optional and not required.

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